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Video Conferencing Equipment

Poly G7500 With Poly Studio E70 Camera, Tc8 Controller And Microphone

We Provide Simple & Effective Video Conferencing Equipment for Rooms of All Sizes

Poly G7500 With Poly Studio E70 Camera, Tc8 Controller And Microphone

Clients We've Helped

Video Conferencing Equipment:

The benefits of video conferencing are clear, and it’s now more accessible than ever.

There are many many new digital collaboration tools, covering both software and hardware. Working out what systems will suit your company best can be daunting, even for the most experienced IT professional.

In the past, ‘on-premises’ video conferencing systems were commonplace. However, system providers now incorporate cloud-based technologies and software as a Service (SaaS) offerings. This helps them to reduce costs and make deployment more accessible for many companies.

Regardless of the technology, our goal is still the same: to provide your business with a system that delivers clear audio & perfect video with easy content sharing that will allow your team to come together from any device (laptop, tablet, mobile devices, PC etc.), from any network or OS and from any location to collaborate effectively – and do all this in a secure environment, that is easy to use & that makes financial sense.

We have over 20 years experience and will ensure your new video conferencing systems will perfectly fit your business. Please get in touch today.

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Get In Touch to Discuss Your Video Conferencing Requirements

Video Conferencing Platforms:

We work with top hardware and video conferencing software providers to help you find the right balance for your business. This will help you achieve your communication goals and get a good return on your investment.

Whether you are using Zoom, Microsoft Teams, Skype for Business (Lync), Google Meet, Webex or Slack for virtual meetings, we can help.

7 Video Conferencing System Features & Benefits

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1. Flexible Camera Options

Single or mutiple cameras options with features such as Group Framing and Active Speaker Tracking for a more natural conversation.

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2. Noise Blocking Innovation

Keep distracting noises to a minimum and stop any disturbances during meetings with Poly NoiseBlockAI and Acoustic Fence.

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3. Dual Display Support

Use mutiple monitors to allow people and content to be displayed side by side, along with whiteboards, for maximum efficiency.

Video Conferencing Codec Showing The Rear View Of A Poly G7500
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4. Systems for Various Team Sizes

We offer various video conferencing systems to choose from, depending on your audience and room size.

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5. Wireless Content Sharing

Quickly and easily share content in real-time wirelessly via Poly App, Apple Airplay or Miracast.

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6. Improved Efficiency

Allow your colleagues to collaborate from any device and location without worrying about network connection speeds.

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7. Easy Room Scheduling

Get the most out of your new Video Conferencing system by combining it with a Room Booking system that will make it easy to maximise usage.

How Much Do Video Conferencing Rooms Cost?

Every Video Conferencing Room is slightly different, so please get in touch to discuss your specific requirements.

If you need budgetary costs in a hurry, please call us, and we can run through some system examples to give you an idea of what costs to expect from small huddle spaces up to larger conference rooms.

All of our Video Conferencing systems are available with or without finance options to help spread the cost of purchasing;  please get in touch to discuss your requirements in more detail.

How Much Does a Zoom Room Cost?

How Much Does a Microsoft Teams Room Cost?

AV System Design Process:

The purpose of an AV system is to allow people to see and hear clearly to communicate ideas & information more effectively.

Therefore, the first task for us is to understand your needs, what it is you want to do in the video conference room, and also how you would typically go about these activities.

This could be simply communicating with your colleagues or being able to demonstrate your products & services to your customers.

Once we understand this, we can begin to consider what you will need to achieve those goals and how your specific environment will impact this.


How big is your existing room or how big do you need your new room to be? The width, length and ceiling height all need to be taken into account.


The objective here is to ensure that the line of sight for each person in the room is not obstructed and the image is positioned at the correct height and viewing angle to the audience so that they can see the presentation screen clearly.

Impact from Other Building Services

Audio Visual systems do not operate in isolation and are reliant on integration with other services to ensure optimal performance. Typical considerations include Power, Data, cable routes & HVAC.

HVAC (Heating, Ventilation & Air Conditioning)

Ductwork from these services can affect the position of the AV equipment and the noise and vibrations caused by these systems can interfere with AV systems and distract your audience.


What power is available in the room? Where are the sockets? Will more need to be added? Will the AV system need to sit on the same circuit / distribution board as other equipment that may cause interference?


Every room is different with its specific requirements, but in general, seating is usually arranged around a table with a display screen(s) at one end of the room. A presenter will then typically have the choice of being able to present from either the head of the table, a lectern position off to one side or from the back of the room.

Visual Environment

How big will the displayed image need to be in order for your audience to view content clearly without straining their eyes? This is a crucial consideration & will depend on the type of content you need to show. This is generally divided into three areas, General viewing, Reading & Inspecting. General viewing is just that & does not require close inspection. Reading is the ability to read text & Inspecting is the ability to read fine details as clearly as possibly. Once we understand what level of detail you need your audience to be able to see comfortably then we can determine the required image size based on the maximum viewing distance from the person who will be furthest away.


Different types of lights all have different qualities that can impact the display environment and can sometimes even cause interference to AV equipment and may need to be controlled in order to achieve the best possible image quality.

Acoustic Environment

How much ambient or background noise is there & how will the shape of the room & the composition of walls & surfaces affect reverberation & echo?

Image Quality

Once we understand the size of the image and best position of the screen we have to take into account the environmental considerations that will affect image quality such as ambient light levels, glare from bright lights or sunlight & reflections from room furnishings and walls and how best to avoid, control or compensate for this in order to achieve the best possible image quality.


What data / network connections are available in the room? Where are they positioned, will more need to be added & will the data capacity of your network need to be increased?

Cable Routes

What cable routes are available in the room so that we can run in the necessary AV cabling? This is dictated by the composition of your walls, floors and ceilings and what cable routes and voids will be available to us? Planning cable routes are equally important in both new offices and existing buildings and can have a serious impact on AV system design.


Depending on the size of the meeting room and the expected audience size, a wall mounted flat screen display will usually be used to show your PC & video content. If flexibility is important then flat screens can be mounted on movable trolleys allowing them to be conveniently positioned anywhere in the room or moved to other locations if necessary. For larger rooms a ceiling mounted projector and screen are also popular.

Speaker & Microphones

Often for smaller meeting rooms, where wall mounted flat screens are being used, the standard speakers that come built into these screens will offer sufficient audio quality. However if the room is slightly larger in size then ceiling or wall mounted speakers can be specified to ensure audio clarity. If microphones are needed then there is a choice of either wireless lapel or handheld types through to more permanent desk or ceiling mounted options.

Input Plates

It must be easy for all users to be able to connect their laptops into the meeting room system. This is achieved by offering easily accessible input plates, typically floor, wall or desk mounted that link directly into the AV system.

Contact us Today

Whether you’re based in the UK or US, we’re here to help! Get in touch with our expert teams to discuss your requirements and how we can help you!

UK Office

Get in touch with our UK office to see how we can help your business with quality Audio Visual systems.

US Office

Get in touch with our US office to see how we can help your business with quality Audio Visual systems.

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