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Microsoft Teams Rooms Equipment

Poly G7500 With Poly Studio E70 Camera, Tc8 Controller And Microphone

Approved Microsoft Teams Rooms Equipment for Reliable Meetings

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Clients We've Helped

What is a Microsoft Teams Room / MTR?

A Microsoft Teams Room (MTR) can be any space ranging from a home office, huddle space, traditional meeting room or a large conference room that uses Microsoft-certified hardware with a Microsoft Teams Room software license, which enables a seamless virtual meeting experience. 

 Microsoft Teams Rooms allow everyone to participate in the meeting from wherever they are with unique features, such as “Front Row” enhanced attendee view and Intelligent Speakers that automatically transcribe conversations, which improve the meeting experience, all whilst staying within the secure and familiar Microsoft ecosystem. 

There is a free version of the Microsoft Teams Rooms software or a paid version offering additional user features; compare here.

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How Easy is it to use a Microsoft Teams Room?

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When you are in a Teams Room, it’s super easy to start a meeting, either by pressing a single button on the in-room controller or you can instantly start the meeting using “proximity join”, whereby your phone or PC can automatically detect that you are in a Teams room and change over to room only audio settings, which prevents any echo and feedback.

Once the meeting starts and the participants join, all audio and video are automatically enabled. During the meeting, adding extra people and muting them if necessary is easy, and presenters can wirelessly share content from their mobile phones into the session.

What Equipment do I need for a Microsoft Teams Room?

For the best experience, you will need an in-room PC with Windows 10 or an all-in-one device with Android (8.1+) to run the Microsoft Teams Room software and a certified touchscreen controller.

You will also need a camera which offers sufficient focal length for the room, the best of which can automatically frame the room and have Automatic Speaker Tracking whereby the camera will pick out the person talking and zoom in on them so that remote attendees can see them more clearly.

In addition, your room will require suitable microphones and speakers with the necessary coverage to ensure everyone’s voice is clear. Depending on your room size and any physical limitations within the room, these could be ceiling-mounted, wall mounted or positioned on top of your tables.

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You will also need a display monitor, and depending on the size of the room, this could be a single or multiple-monitor configuration with interactive displays for collaborative whiteboarding.

With an interactive display and the Microsoft Whiteboard app, it is possible for both the in-room participants and the remote attendees to jointly whiteboard together.

If you still like to use a traditional whiteboard with pens and paper, in that case, then you can add in a content camera which will zoom in on the whiteboard and convert everything into a digital format that all remote attendees can view; the content even remains visible when the person writing walks in front of the camera!

 
 

What Brand of Equipment should I use in a Microsoft Teams Room?

To ensure everything works properly, you should only use cameras, microphones, speakerphones, controllers and all-in-one devices that are Certified for use with Microsoft Teams Rooms. Microsoft works with several leading manufacturers, including Poly, HP, Crestron, Logitech, Lenovo and Yealink.
  • For a complete list of Certified Microsoft Teams Rooms Devices, click here.
  • We supply Microsoft Teams Room hardware from leading manufacturers such as Poly, Yealink and Logitech and will ensure you have the right system for your rooms, so please get in touch to see how we can help your business.

get in Touch

Contact us today to discuss your requirements.

What is Hardware as a Service / HaaS?

HaaS enables you to upgrade your meeting rooms and scale your Microsoft Teams Room deployments at a fixed monthly price to avoid high upfront costs. You can also upgrade and refresh your Equipment every 3 or 5 years. We offer Hardware as a Service to all our clients. Please get in touch to find out more.

How much does a Microsoft Teams Room Cost?

A small huddle space can start from as little as £2,500 Ex.VAT. The total cost of a Microsoft Teams Room will be the cost of the Teams Room License plus the certified hardware needed for each room and any installation services.

The hardware cost will vary according to the size of the room and your preferred Brand of equipment. The installation costs will also vary according to the size of the room and any physical location-specific issues within the room.

We offer complete systems for Microsoft Teams Rooms to suit rooms of all sizes and work with all the major equipment manufactureres; please get in touch to find out more. 

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If you have existing screens or people who are confident enough to install and configure the new hardware themselves, then we can supply you with DIY hardware-only kits certified for Microsoft Teams Rooms that suit various room sizes:

One-Off Price
1 Star

Huddle

Up To 2 People

£2,754

Hardware provided

Poly Studio P15

Video conferencing bar with integrated camera, microphone & speakers

Single Camera

4x zoom, 90 degree FOV, 4K sensor, automatic camera framing and three built in microphones

Poly GC8 Controller

Touchscreen for launching or joining meetings and controlling content sharing

Control PC

Includes Poly HP PC to run Microsfot Teams Room Software

2 Stars

Small

Up to 4 people

£2,903

Hardware provided

Poly Studio R30

Video conferencing bar with integrated camera, microphones & speakers

Single Camera

4x Digital Zoom, 120 degree FOV, 4K capture, Automatic people framing & speaker tracking

Poly GC8 Controller

Touchscreen for launching or joining meetings and controlling content sharing

Control PC

Includes Poly HP PC to run Microsoft Teams Room Software

3 Stars

Medium

Up to 6 people

£3,324

Hardware provided

Poly Studio

Video conferencing bar with integrated camera, microphones & speakers

Single Camera

5 x Digital Zoom, 120 Degree FOV, 4K capture, Automatic people framing & speaker tracking

Poly GC8 Controller

Touchscreen for launching or joining meetings and controlling content sharing

Control PC

Includes Poly HP PC to run Microsoft Teams Room Software

Microphone

Poly Sync 60 speakerphone, featuring inbuilt six microphone array and twin speakers

4 Stars

Large

Up to 15 people

£5,629

Hardware provided

Poly E70

Poly Large Room system

Dual Camera

Dual camera lenses featuring 20MP 4K sesnros, automatic speaker tracking & automatic group framing

Poly GC8 Controller

Touchscreen for launching or joining meetings and controlling content sharing

Control PC

Includes Poly HP PC to run Microsoft Teams Room Software

Microphones

2x Poly Sync 60 speakerphones, featuring in-built six microphone array and twin speakers

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No matter how large or small your space is, we will provide everything you need to create a successful Microsoft Teams Room, backed by our industry leading 3-year installation warranty.  

All rooms are slightly different, so please use these figures for budgetary costings and get in touch so we can tailor a quote for your business.  

One-Off Price
1 Star

Huddle

Up to 2 People

£4,349

Hardware provided

Poly Studio P15

Video conferencing bar with integrated camera, microphone & speakers

Single Camera

4x zoom, 90 degree FOV, 4K sensor, automatic camera framing and three built in microphones

Poly GC8 Controller

Touchscreen for launching or joining meetings and controlling content sharing

43" LCD Screen

Wall mounted

Control PC

Includes Poly HP PC to run Microsoft Teams Room Software

Audio System

via screen speakers

HDMI Input Plate

Presented on either a wall plate or in a floor box

Professional Installation

All equipment will be installed by our professional team of AV experts

3 Years Commercial Warranty

Total peace of mind with our market leading 3 year installation warranty.

2 Stars

Small

Up to 4 people

£5,089

Hardware provided

Poly Studio R30

Video conferencing bar with integrated camera, microphone & speakers

Single Camera

4x Digital Zoom, 120 degree FOV, 4K capture, Automatic people framing & speaker tracking

Poly GC8 Controller

Touchscreen for launching or joining meetings and controlling content sharing

65" LCD Screen

Wall mounted

Control PC

Includes Poly HP PC to run Microsoft Teams Room Software

Audio System

via screen speakers

HDMI Input Plate

Presented on either a wall plate or in a floor box

Professional Installation

All equipment will be installed by our professional team of AV experts

3 Years Commercial Warranty

Total peace of mind with our market leading 3 year installation warranty.

3 Stars

Medium

Up to 6 people

£13,899

Hardware provided

Poly Studio

Video conferencing bar with integrated camera, microphone & speakers

Single Camera

5x Digital Zoom, 120 degree FOV, 4K capture, Automatic people framing & speaker tracking

Poly GC8 Controller

Touchscreen for launching or joining meetings and controlling content sharing

2x 75" LCD Screens

Dual screen system, wall-mounted. People on one side, content on the other.

Control PC

Includes Poly HP PC to run Microsoft Teams Room Software

Microphone

Poly Sync 60 speakerphone, featuring inbuilt six microphone array and twin speakers

HDMI Input Plate

Presented on either a wall plate or in a floor box

Professional Installation

All equipment will be installed by our professional team of AV experts

3 Years Commercial Warranty

Total peace of mind with our market leading 3 year installation warranty.

4 Stars

Large

Up to 15 people

£15,234

Hardware provided

Poly E70

Poly large room system

Dual Camera

Dual camera lenses featuring 20MP 4K sesnros, automatic speaker tracking & automatic group framing

Poly GC8 Controller

Touchscreen for launching or joining meetings and controlling content sharing

2x 86" LCD Screens

Dual screen systems, wall-mounted. People on one side, content on the other

Control PC

Includes Poly HP PC to run Microsoft Teams Room Software

Microphones

2x Poly Sync 60 speakerphones, featuring in-built six microphone array and twin speakers

Audio System

6x ceiling mounted speakers & amplifiers

HDMI Input Plate

Presented on either a wall plate or in a floor box

Professional Installation

All equipment will be installed by our professional team of AV experts

3 Years Commercial Warranty

Total peace of mind with our market leading 3 year installation warranty.

Contact us Today

Whether you’re based in the UK or US, we’re here to help! Get in touch with our expert teams to discuss your requirements and how we can help you!

UK Office

Get in touch with our UK office to see how we can help your business with quality Audio Visual systems.

US Office

Get in touch with our US office to see how we can help your business with quality Audio Visual systems.

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