Conference Room System Installation

Communicate Effectively between Teams

Improve Decision Making

Convey Professionalism

Promote Brand Values

Conference Room System Installation

Clients We've Helped

Your boardroom or conference room needs to be as impressive as it is practical & whether you are presenting to your colleagues or customers, we will provide and install quality audio-visual system that will allow you to communicate more effectively.

We have the experience and knowledge to be able to bring together the latest AV products from the leading equipment manufacturers and create the perfect AV system for your conference room that not only delivers a genuine return on investment but is practical, easy to use & reliable so that you can achieve your communication goals.

Please see below for our current tried and tested systems which are suitable for a room size of up to 20 people.

Choose whether you would prefer a projection screen or a flat screen, then select which package best suits your budget and the level of functionality required.

Please get in touch to place an order or to talk through what you are looking to achieve and we can specify the best AV system for you.

get in Touch

Contact us to discuss your requirements and place an order.

get in Touch

Contact us to discuss your requirements and place an order.

Choose your plan

You can view our pricing below (with monthly finance options). Please get in touch to discuss your requirements in more detail.

Projection Screen Systems
Flat Screen Systems

Monthly Pricing

One-Off Price

Starter

Up to 20 People

£71

per month

Hardware Provided

Manual Projection Screen

Size: 2M X 1.12M (WxH)
Image Resolution: WXGA (1280x800 pixels)

Aspect Ration: 16:9

Widescreen aspect ratio

Audio System

4x ceiling mounted speakers & amp

Input Plate

HDMI & VGA + 3.5mm audio jack, presented on either a wall plate or in a floor box

Professional Installation

All equipment will be installed by our professional team of AV experts

3 Years Commercial Warranty

Benefit from our 3 year commercial warramty across all products.

Standard

Up to 20 People

£75

per month

Hardware Provided

Electric Projection Screen

Size: 2M X 1.12M (WxH)
Image Resolution: Full HD (1920x1080 pixels)

Aspect Ratio: 16:9

Widescreen aspect ratio

Audio System

4 x Ceiling mounted speakers & amp

Input Plate

HDMI & VGA + 3.5mm audio jack, presented on either a wall plate or in a floor box

Professional Installation

All equipment will be installed by our professional team of AV experts

3 Years Commercial Warranty

Benefit from our 3 year commercial warramty across all products.

Professional

Up to 20 People

£250

per month

Hardware provided

Electric Projection Screen

Size: 2.2M X 1.23M (WxH)
Image Resolution: Full HD (1920x1080 pixels)

Aspect Ratio: 16:9

Widescreen aspect ratio

Audio System

6 x Ceiling mounted speakers & amp

Input Plate

HDMI & VGA + 3.5mm audio jack, presented on either a wall plate or in a floor box

Automated Control System

Includes 7" desktop mounted Touch panel

Professional Installation

All equipment will be installed by our professional team of AV experts

3 Years Commercial Warranty

Benefit from our 3 year commercial warramty across all products.

Premium

Up to 20 people

£329

per month

Hardware Provided

Electric Projection Screen

Size: 2.4M X 1.35M (WxH)
Image Resolution: Full HD (1920x1080 pixels)

Aspect Ratio: 16:9

Widescreen aspect ratio

Audio System

8 x Ceiling mounted speakers & amp

Input Plates

HDMI & VGA + 3.5mm audio jack, presented on either a wall plate or in a floor box

Automated Control System

Includes wireless 8.7" Touch panel screen

Table Top Module

hardwired desktop connections for HDMI, VGA, Power, Data & USB

Professional Installation

All equipment will be installed by our professional team of AV experts

3 Years Commercial Warranty

Benefit from our 3 year commercial warramty across all products.

Starter

Up to 20 People

£3,279

Hardware Provided

Manual Projection Screen

Size: 2M X 1.12M (WxH)
Image Resolution: WXGA (1280x800 pixels)

Aspect Ration: 16:9

Widescreen aspect ratio

Audio System

4x ceiling mounted speakers & amp

Input Plate

HDMI & VGA + 3.5mm audio jack, presented on either a wall plate or in a floor box

Professional Installation

All equipment will be installed by our professional team of AV experts

3 Years Commercial Warranty

Benefit from our 3 year commercial warramty across all products.

Standard

Up to 20 People

£3,439

Hardware Provided

Electric Projection Screen

Size: 2M X 1.12M (WxH)
Image Resolution: Full HD (1920x1080 pixels)

Aspect Ratio: 16:9

Widescreen aspect ratio

Audio System

4 x Ceiling mounted speakers & amp

Input Plate

HDMI & VGA + 3.5mm audio jack, presented on either a wall plate or in a floor box

Professional Installation

All equipment will be installed by our professional team of AV experts

3 Years Commercial Warranty

Benefit from our 3 year commercial warramty across all products.

Professional

Up to 20 People

£11,494

Hardware provided

Electric Projection Screen

Size: 2.2M X 1.23M (WxH)
Image Resolution: Full HD (1920x1080 pixels)

Aspect Ratio: 16:9

Widescreen aspect ratio

Audio System

6 x Ceiling mounted speakers & amp

Input Plate

HDMI & VGA + 3.5mm audio jack, presented on either a wall plate or in a floor box

Automated Control System

Includes 7" desktop mounted Touch panel

Professional Installation

All equipment will be installed by our professional team of AV experts

3 Years Commercial Warranty

Benefit from our 3 year commercial warramty across all products.

Premium

Up to 20 people

£15,124

Hardware Provided

Electric Projection Screen

Size: 2.4M X 1.35M (WxH)
Image Resolution: Full HD (1920x1080 pixels)

Aspect Ratio: 16:9

Widescreen aspect ratio

Audio System

8 x Ceiling mounted speakers & amp

Input Plates

HDMI & VGA + 3.5mm audio jack, presented on either a wall plate or in a floor box

Automated Control System

Includes wireless 8.7" Touch panel screen

Table Top Module

hardwired desktop connections for HDMI, VGA, Power, Data & USB

Professional Installation

All equipment will be installed by our professional team of AV experts

3 Years Commercial Warranty

Benefit from our 3 year commercial warramty across all products.

Monthly Pricing

One-Off Price

Starter

Up to 20 People

£104

per month

Hardware Provided

70" Flat Screen

Full HD

Image resolution: 1920 x 1080 pixels

Audio System

4 x Ceiling mounted speakers & amp

Input Plate

HDMI & VGA + 3.5mm audio jack, presented on either a wall plate or in a floor box

Professional Installation

All equipment will be installed by our professional team of AV experts

3 Years Commercial Warranty

Benefit from our 3 year commercial warranty across all products.

Standard

Up to 20 People

£138

per month

Hardware Provided

80" Flat Screen

Full HD

Image resolution: 1920 x 1080 pixels

Audio System

4 x Ceiling mounted speakers & amp

Input Plate

HDMI & VGA + 3.5mm audio jack, presented on either a wall plate or in a floor box

Professional Installation

All equipment will be installed by our professional team of AV experts

3 Years Commercial Warranty

Benefit from our 3 year commercial warranty across all products.

Professional

Up to 20 People

£349

per month

Hardware provided

90" Flat Screen

Full HD

Image resolution: 1920 x 1080 pixels

Audio System

6 x Ceiling mounted speakers & amp

Input Plate

HDMI & VGA + 3.5mm audio jack, presented on either a wall plate or in a floor box

Automated Control System

Includes 7" desktop mounted Touch panel

Professional Installation

All equipment will be installed by our professional team of AV experts

3 Years Commercial Warranty

Benefit from our 3 year commercial warranty across all products.

Premium

Up to 20 people

£538

per month

Hardware Provided

98" Flat Screen

Full HD

Image resolution 1920 x 1080 pixels

Audio System

8 x Ceiling mounted speakers & amp

Input Plates

HDMI & VGA + 3.5mm audio jack, presented on either a wall plate or in a floor box

Automated Control System

Includes 7" desktop mounted Touchpanel

Table Top Module

Hardwired desktop connections for HDMI, VGA, Power, Data & USB

Professional Installation

All equipment will be installed by our professional team of AV experts

3 Years Commercial Warranty

Benefit from our 3 year commercial warranty across all products.

Starter

Up to 20 People

£4,772

Hardware Provided

70" Flat Screen

Full HD

Image resolution: 1920 x 1080 pixels

Audio System

4 x Ceiling mounted speakers & amp

Input Plate

HDMI & VGA + 3.5mm audio jack, presented on either a wall plate or in a floor box

Professional Installation

All equipment will be installed by our professional team of AV experts

3 Years Commercial Warranty

Benefit from our 3 year commercial warranty across all products.

Standard

Up to 20 People

£6,354

Hardware Provided

80" Flat Screen

Full HD

Image resolution: 1920 x 1080 pixels

Audio System

4 x Ceiling mounted speakers & amp

Input Plate

HDMI & VGA + 3.5mm audio jack, presented on either a wall plate or in a floor box

Professional Installation

All equipment will be installed by our professional team of AV experts

3 Years Commercial Warranty

Benefit from our 3 year commercial warranty across all products.

Professional

Up to 20 People

£16,049

Hardware provided

90" Flat Screen

Full HD

Image resolution: 1920 x 1080 pixels

Audio System

6 x Ceiling mounted speakers & amp

Input Plate

HDMI & VGA + 3.5mm audio jack, presented on either a wall plate or in a floor box

Automated Control System

Includes 7" desktop mounted Touch panel

Professional Installation

All equipment will be installed by our professional team of AV experts

3 Years Commercial Warranty

Benefit from our 3 year commercial warranty across all products.

Premium

Up to 20 people

£25,889

Hardware Provided

98" Flat Screen

Full HD

Image resolution 1920 x 1080 pixels

Audio System

8 x Ceiling mounted speakers & amp

Input Plates

HDMI & VGA + 3.5mm audio jack, presented on either a wall plate or in a floor box

Automated Control System

Includes 7" desktop mounted Touchpanel

Table Top Module

Hardwired desktop connections for HDMI, VGA, Power, Data & USB

Professional Installation

All equipment will be installed by our professional team of AV experts

3 Years Commercial Warranty

Benefit from our 3 year commercial warranty across all products.

Our Typical Design process

Your Requirements
Room Requirements
AV Equipment

An AV system is simply used to allow people to see and hear clearly in order to better communicate ideas and information. The first thing we need to do is to understand your needs and what you want to do in the room, as well as how you normally go about such activities. Once we understand your specific goals & your specific environment, we can determine what will be needed for you to reach those goals. It could be as simple as being able to communicate with your colleagues or being able to demonstrate your products to your customers.

Size

How big is your existing room or how big do you need your new room to be? The width, length and ceiling height all need to be taken into account.

Sightlines

The objective here is to ensure that the line of sight for each person in the room is not obstructed and the image is positioned at the correct height and viewing angle to the audience so that they can see the presentation screen clearly.

Impact from Other Building Services

Audio Visual systems do not operate in isolation and are reliant on integration with other services to ensure optimal performance. Typical considerations include Power, Data, cable routes & HVAC.

HVAC (Heating, Ventilation & Air Conditioning)

Ductwork from these services can affect the position of the AV equipment and the noise and vibrations caused by these systems can interfere with AV systems and distract your audience.

Power

What power is available in the room? Where are the sockets? Will more need to be added? Will the AV system need to sit on the same circuit / distribution board as other equipment that may cause interference?

Layout

Every room is different with its specific requirements, but in general, seating is usually arranged around a table with a display screen(s) at one end of the room. A presenter will then typically have the choice of being able to present from either the head of the table, a lectern position off to one side or from the back of the room.

Visual Environment

How big will the displayed image need to be in order for your audience to view content clearly without straining their eyes? This is a crucial consideration & will depend on the type of content you need to show. This is generally divided into three areas, General viewing, Reading & Inspecting. General viewing is just that & does not require close inspection. Reading is the ability to read text & Inspecting is the ability to read fine details as clearly as possibly. Once we understand what level of detail you need your audience to be able to see comfortably then we can determine the required image size based on the maximum viewing distance from the person who will be furthest away.

Lighting

Different types of lights all have different qualities that can impact the display environment and can sometimes even cause interference to AV equipment and may need to be controlled in order to achieve the best possible image quality.

Acoustic Environment

How much ambient or background noise is there & how will the shape of the room & the composition of walls & surfaces affect reverberation & echo?

Image Quality

Once we understand the size of the image and best position of the screen we have to take into account the environmental considerations that will affect image quality such as ambient light levels, glare from bright lights or sunlight & reflections from room furnishings and walls and how best to avoid, control or compensate for this in order to achieve the best possible image quality.

Data

What data / network connections are available in the room? Where are they positioned, will more need to be added & will the data capacity of your network need to be increased?

Cable Routes

What cable routes are available in the room so that we can run in the necessary AV cabling? This is dictated by the composition of your walls, floors and ceilings and what cable routes and voids will be available to us? Planning cable routes are equally important in both new offices and existing buildings and can have a serious impact on AV system design.

Screen

Depending on the size of the meeting room and the expected audience size, a wall mounted flat screen display will usually be used to show your PC & video content. If flexibility is important then flat screens can be mounted on movable trolleys allowing them to be conveniently positioned anywhere in the room or moved to other locations if necessary. For larger rooms a ceiling mounted projector and screen are also popular.

Wireless Presentation Systems

These types of systems allow you to share the screen from your laptop, tablet or mobile device directly onto the meeting room screen without any wires.

Input Plates

It must be easy for all users to be able to connect their laptops into the meeting room system. This is achieved by offering easily accessible input plates, typically floor, wall or desk mounted that link directly into the AV system.

Audience Voting Systems

These systems allow audience members to vote via wireless keypads both on ad hoc questions that a presenter may ask and also as part of a structured interactive PowerPoint presentation, answers are displayed in real time on the display screen and can be saved as reports for future reference.

Speaker & Microphones

Often for smaller meeting rooms, where wall mounted flat screens are being used, the standard speakers that come built into these screens will offer sufficient audio quality. However if the room is slightly larger in size then ceiling or wall mounted speakers can be specified to ensure audio clarity. If microphones are needed then there is a choice of either wireless lapel or handheld types through to more permanent desk or ceiling mounted options.

Room Booking Systems

Designed to improve the utilisation of meeting rooms throughout the building these systems allow you to see what rooms are available & how long they are being used for. Rooms can be booked either remotely via a calendar type application or directly from a small screen at the entrance of the room.

Back to Top

Our Typical Design process

Your Requirements
Room Requirements
AV Equipment

An AV system is simply used to allow people to see and hear clearly in order to better communicate ideas and information. The first thing we need to do is to understand your needs and what you want to do in the room, as well as how you normally go about such activities. Once we understand your specific goals & your specific environment, we can determine what will be needed for you to reach those goals. It could be as simple as being able to communicate with your colleagues or being able to demonstrate your products to your customers.

Size

How big is your existing room or how big do you need your new room to be? The width, length and ceiling height all need to be taken into account.

Sightlines

The objective here is to ensure that the line of sight for each person in the room is not obstructed and the image is positioned at the correct height and viewing angle to the audience so that they can see the presentation screen clearly.

Impact from Other Building Services

Audio Visual systems do not operate in isolation and are reliant on integration with other services to ensure optimal performance. Typical considerations include Power, Data, cable routes & HVAC.

HVAC (Heating, Ventilation & Air Conditioning)

Ductwork from these services can affect the position of the AV equipment and the noise and vibrations caused by these systems can interfere with AV systems and distract your audience.

Power

What power is available in the room? Where are the sockets? Will more need to be added? Will the AV system need to sit on the same circuit / distribution board as other equipment that may cause interference?

Layout

Every room is different with its specific requirements, but in general, seating is usually arranged around a table with a display screen(s) at one end of the room. A presenter will then typically have the choice of being able to present from either the head of the table, a lectern position off to one side or from the back of the room.

Visual Environment

How big will the displayed image need to be in order for your audience to view content clearly without straining their eyes? This is a crucial consideration & will depend on the type of content you need to show. This is generally divided into three areas, General viewing, Reading & Inspecting. General viewing is just that & does not require close inspection. Reading is the ability to read text & Inspecting is the ability to read fine details as clearly as possibly. Once we understand what level of detail you need your audience to be able to see comfortably then we can determine the required image size based on the maximum viewing distance from the person who will be furthest away.

Lighting

Different types of lights all have different qualities that can impact the display environment and can sometimes even cause interference to AV equipment and may need to be controlled in order to achieve the best possible image quality.

Acoustic Environment

How much ambient or background noise is there & how will the shape of the room & the composition of walls & surfaces affect reverberation & echo?

Image Quality

Once we understand the size of the image and best position of the screen we have to take into account the environmental considerations that will affect image quality such as ambient light levels, glare from bright lights or sunlight & reflections from room furnishings and walls and how best to avoid, control or compensate for this in order to achieve the best possible image quality.

Data

What data / network connections are available in the room? Where are they positioned, will more need to be added & will the data capacity of your network need to be increased?

Cable Routes

What cable routes are available in the room so that we can run in the necessary AV cabling? This is dictated by the composition of your walls, floors and ceilings and what cable routes and voids will be available to us? Planning cable routes are equally important in both new offices and existing buildings and can have a serious impact on AV system design.

Screen

Depending on the size of the meeting room and the expected audience size, a wall mounted flat screen display will usually be used to show your PC & video content. If flexibility is important then flat screens can be mounted on movable trolleys allowing them to be conveniently positioned anywhere in the room or moved to other locations if necessary. For larger rooms a ceiling mounted projector and screen are also popular.

Wireless Presentation Systems

These types of systems allow you to share the screen from your laptop, tablet or mobile device directly onto the meeting room screen without any wires.

Input Plates

It must be easy for all users to be able to connect their laptops into the meeting room system. This is achieved by offering easily accessible input plates, typically floor, wall or desk mounted that link directly into the AV system.

Audience Voting Systems

These systems allow audience members to vote via wireless keypads both on ad hoc questions that a presenter may ask and also as part of a structured interactive PowerPoint presentation, answers are displayed in real time on the display screen and can be saved as reports for future reference.

Speaker & Microphones

Often for smaller meeting rooms, where wall mounted flat screens are being used, the standard speakers that come built into these screens will offer sufficient audio quality. However if the room is slightly larger in size then ceiling or wall mounted speakers can be specified to ensure audio clarity. If microphones are needed then there is a choice of either wireless lapel or handheld types through to more permanent desk or ceiling mounted options.

Room Booking Systems

Designed to improve the utilisation of meeting rooms throughout the building these systems allow you to see what rooms are available & how long they are being used for. Rooms can be booked either remotely via a calendar type application or directly from a small screen at the entrance of the room.

Back to Top

Contact us Today

Whether you’re based in the UK or US, we’re here to help! Get in touch with our expert teams to discuss your requirements and how we can help you!

Contact our UK Office
Contact our US Office

UK Office

Get in touch with our UK office to see how we can help your business with quality Audio Visual systems.

Call our UK Office

Email our UK Office

US Office

Get in touch with our US office to see how we can help your business with quality Audio Visual systems.

20+ Years of Experience

Price Guarantee

Installation Warranty

Conference Room System Installation

Communicate Effectively between Teams

Improve Decision Making

Convey Professionalism

Promote Brand Values

Conference Room System Installation

Clients We've Helped

Clients We've Helped

get in Touch

get in Touch

Choose your plan

Monthly Pricing

One-Off Price

Starter

Up to 20 People

£71

per month

Hardware Provided

Manual Projection Screen

Aspect Ration: 16:9

Audio System

Input Plate

Professional Installation

3 Years Commercial Warranty

Standard

Up to 20 People

£75

per month

Hardware Provided

Electric Projection Screen

Aspect Ratio: 16:9

Audio System

Input Plate

Professional Installation

3 Years Commercial Warranty

Professional

Up to 20 People

£250

per month

Hardware provided

Electric Projection Screen

Aspect Ratio: 16:9

Audio System

Input Plate

Automated Control System

Professional Installation

3 Years Commercial Warranty

Premium

Up to 20 people

£329

per month

Hardware Provided

Electric Projection Screen

Aspect Ratio: 16:9

Audio System

Input Plates

Automated Control System

Table Top Module

Professional Installation

3 Years Commercial Warranty

Starter

Up to 20 People

£3,279

Hardware Provided

Manual Projection Screen

Aspect Ration: 16:9

Audio System

Input Plate

Professional Installation

3 Years Commercial Warranty

Standard

Up to 20 People

£3,439

Hardware Provided

Electric Projection Screen

Aspect Ratio: 16:9

Audio System